Access Office

Upon move-in, students residing in a residence hall will be provided a room and mailbox key from Residence Life and Housing.

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Regular Business Hours

• Contractor/vendor requesting campus building access should  send an email to facilities@pennwest.edu stating the nature of the request. Request for access should be submitted 24 hours in advance. In case of an emergency situation, a phone call to the Faculties Office at 814-732-2826 will be accepted.
• Information to include in the work order:
  • Name of person responsible for contractor/vendor
  • Phone number of person responsible for contractor/vendor
  • Contractor/vendor company name
  • Contractor/vendor phone number
  • Specific location of area(s) that needs to be accessed
  • Duration of access
  • Purpose of access
• Contractor/vendor will report to the Facilities Office at 150 Perry Lane to obtain the access device.
• Prior to obtaining the access device, the contractor/vendor will need to provide the following information:
  • Photo identification
  • Contractor/vendor company name
  • Contractor/vendor name
  • Contractor/vendor cell phone number (while working on campus)
  • Building(s) to be accessed
• Upon receipt of requested information, the Facilities Office will issue the appropriate access device.
• Upon completion of the work, the contractor/vendor shall return all access devices to the Facilities Office. Access devices returned after business hours can be returned to the Facilities Office key drop box. At no time is a contractor/vendor authorized to leave the campus with the access devices or keep them overnight.

After Hours

These procedures will be followed for any contractor/vendor that will require access devices outside of normal University business hours.

• Access will be requested by submitting an email to the University Police at police-edn@pennwest.edu, preferably 24 hours in advance. In emergency situations, a phone call from the requestor to 814-732-2921 will be accepted.
• Information to include in the request:
  • Requester’s name
  • Requester’s phone number
  • Contractor/vendor company name
  • Contractor/vendor phone number
  • Specific location of the area(s) to be accessed
  • Duration of the access
  • Purpose for the access
• Contractor/vendor will report to the University Police Department at 911 Scotland Road to obtain the access device.
• Prior to obtaining the access device, the contractor/vendor will need to provide the following information:
  • Photo identification
  • Contractor/vendor company name
  • Contractor/vendor name
  • Contractor/vendor cell phone number (while working on campus)
  • Building(s) to be accessed
• Upon receipt of requested information, the Police Department will issue the appropriate access device.
• Upon completion of the work, the contractor/vendor shall return all access devices to the University Police Department. At no time is a contractor/vendor authorized to leave the campus with the access devices or keep them overnight.

Areas Requiring Supervision

• For safety and security purposes, the following areas require a University employee to supervise the contractors/vendors:
  • Ross Hall Information Technology Services (ITS) Data Center
  • Frank G. Pogue Student Center Backup Data Center
  • All ITS data closets
  • Cooper Science Center chemical storage rooms & labs
  • Residence hall suites, student rooms and staff apartments (occupied)
  • 214 Meadville Street (Commonwealth House)
  • President’s Office
  • Police Department
  • Facilities Department
  • Bursar’s Office
  • Ghering Health Center
  • Compton Hall basement animal lab
  • Bruce Gallery in Doucette Hall
  • Human Resources and Faculty Relations Office
  • Any office that is known to hold confidential or sensitive materials

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